Privacy Statement
Evagoras Mandrides LTD - Privacy Statement
This Privacy Policy outlines how Evagoras Mandrides Photography complies with the GDPR (General Data Protection Regulation). This Policy explains how Evagoras Mandrides Photography; collects, processes, manages and stores your personal details and what your rights are under GDPR and how they are adhered to.
Website use www.evagoras.co.uk
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Evagoras Mandrides Photography takes your privacy and the handling of your data seriously. In order to comply with the General Data Protection Regulation there may be times when you will be asked to specifically opt in to receiving communication from us and to sharing your data.
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Any data collected, including, but not limited to, your names, email addresses and mailing address are used solely in the provision of photographic services, are stored securely on a purpose-built database and are never shared with any third parties.
In the case of an initial enquiry we will ask for details including your name(s), email addresses, wedding date and venue(s) in order to provide a quote and an indication of availability. This will be stored for an initial period of 6 months in order to respond to enquiries promptly and to best serve potential clients.
In the case of a confirmed booking, as part of the contract between both parties, we will request certain information, including your mailing address and your signature in addition to the above.
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In order to create and deliver photographic services and to deliver the comprehensive coverage seen in my portfolio, it is also necessary that we store images of your likeness, both of yourselves as signatories and, in the case of weddings, of your families and guests, as both jpeg and RAW files on secure storage. These are stored separately from your full names and other data, and the two are never associated.
Evagoras Mandrides Photography may at times use an assistant or a second shooter, under these circumstances they will have access to your name and telephone number for the duration of the event. All paperwork with this Personal Information on will be destroyed after the event has been carried out.
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Your right to access
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You are able to request, on demand, all data that Evagoras Mandrides Photography, as a business, holds on you. This will be provided as an electronic report.
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Your right to be forgotten
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You have the right to withdraw your consent to have your data stored at any time. If you choose to do this, please email info@evagoras.co.uk stating so.
GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Evagoras Mandrides Photography will never photograph an individual as a means of unique identification or authentication unless contracted to do so.
Guests at events, where Evagoras Mandrides Photography has been contracted to capture images, appear in photos taken by Evagoras Mandrides Photography as a part of the documentation of the event. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Evagoras Mandrides Photography as detailed in this Privacy Policy.
In terms of explicit GDPR compliance, clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests when viewed as a form of processing personal data is necessary for the legitimate interests of Evagoras Mandrides Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing Privacy Policy information to all guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Booking clients are therefore requested in their contract to direct their guests to read this Privacy Policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.
We may display any photographs to promote Evagoras Mandrides on our website, blog, on social media, on photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Evagoras Mandrides Photography’s client(s). The rights of the people captured in these photographs are protected by Evagoras Mandrides Photography as detailed in this Privacy Policy.
Evagoras Mandrides Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of two (2) years after the date of the event.
Your Right to Access information or Withdraw your Data
Anyone photographed by Evagoras Mandrides Photography, whether a client or guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email specifying the photo in question. After the request has been made, Evagoras Mandrides Photography will take the necessary step to remove the image online.
You have the right to contact Evagoras Mandrides Photography at any time and ask to view the Personal Information that the business has stored on you. You have the right to ask to have such information deleted or removed. If you would like access to your stored data please contact me at info@evagoras.co.uk
Right to amend our Privacy Statement
Evagoras Mandrides Photography reserves the right to amend this Privacy Policy at any time. Changes shall be effective right upon posting up on the Site. Last updated Jul 2020
Questions – Contact Us
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If you have any questions or concerns about this Statement, you are invited to contact us at email: info@evagoras.co.uk
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